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Publicat la 25.03.2019
Provide administrative support to the Director, management, departments
Act as liaison between the community and other internal and external stakeholders
Maintain all recordkeeping ( late coming notes, early departure notes, attendance /absences)
Communicate effectively with all persons (officials, visitors, staff)
Perform general office duties such as answering telephone inquiries, filing, mail, spreadsheets, and journal entries on a daily basis
Act as first point-of-contact to callers, relay messages, and transfer calls as appropriate
Handle visitor inquiries, and direct them to the appropriate person according to their needs
Adhere to rigorous student and staff confidentiality protocols in all circumstances
Provide services for teachers, administrators and students like typing, printing proofreading, editing, processing daily mail
Arrange appointments and meeting resources and consumables; trainings and travel reservations
Complete forms in accordance with the procedures
Compose, type, and distribute staff and department meeting notes, routine correspondence
Locate and attach appropriate files to incoming correspondence requiring replies.
Distribute newsletters and other information in an economical and time-sensitive manner
Maintain master schedule and event calendars;
Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Order, track and dispense supplies
Organize and take part in events, trainings, outings and activities which may take place at weekends or in the evening;
Standard clerical procedures and office operations
Very good command of English ( grammar, punctuation, spelling)
Proven experience on a similar position
Strong communication, interpersonal and organizational skills
Ability to work with minimal direct supervision
Maintain the integrity/confidentiality of information systems, databases, and office files
Maintain records with a high degree of accuracy
Nice working enviromnent among professional people.