Be the point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
Answer phones, take messages and manage requests
Handle clients and other visitors; Meeting / welcoming visitors
Keep track of all docs needed by/for the company (invoices, contracts and other)
Organize and schedule meetings, appointments and bookings
Support management and preparing ad-hoc reports or any other required reports
Order supplies for the office (water, coffee, milk, paper, cleaning products, promotional materials, printer toner and so on)
Monitor and maintain office supplies inventory
Review and approve office supply acquisitions
Coordinate with IT department on all office equipment
Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time
Provide general support to visitors
Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved
Participate actively in the planning and execution of company events
Manage internal staff relations - offering support to the employees on administrative office related issues
Perform work related errands as requested such as going to the post office and bank

Fluent English (both written & verbal)
Minimum 2 years in a similar position
Friendly and customer-oriented attitude
Good planning and organization skills
Initiative, good team skills and flexible personality
Positive, problem solving attitude
Computer skills, Microsoft Office (Word, Excel, Power Point, Outlook)